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How do I manually adjust my collaborators' balances?

From Time off → Management → Balances you can manually correct a collaborator's balance in a policy. For example, to record days they took without making the request in Humand, fix an error, or add hours to an hour bank.

To see the Balances tab and make adjustments, you need the Manage vacations and permissions permission. If you need to adjust many balances at once, see How do I make a bulk balance adjustment?

The adjustment option you see depends on how the policy balance works:

Policy Option What you adjust
With a limited balance (it has a quota of days or hours) Adjust available time The time the collaborator has available to request. If you add, they have more available; if you subtract, they have less.
With an unlimited balance (no cap) Adjust time used The time the collaborator has already used. It keeps the record of the time taken up to date.
    1. Tap Apps and open Time off.
    2. Tap the Management tab and then Balances.
    Balance report in Humand App with the Balances tab highlighted
    1. Find the card for the collaborator and policy. If there are many, tap the filter icon to search by People or Policy type.
    2. Tap the card's ⋮ menu.

    • Tap Adjust available time.

      Options menu of a balance card with the Adjust available time option highlighted

      Fill in the Adjustment type (Add or Subtract) and the amount. Before confirming, the summary shows how much you will add or subtract and the resulting available time. Tap Apply.

      Available time adjustment form with the Add adjustment type and 2 hoursAdjustment summary showing the hours being added and the resulting available time

    • Tap Adjust time used, fill in the form, and tap Apply.

      Options menu of a balance card with the Adjust time used option highlighted

      In these policies you can also choose the Cycle the adjustment belongs to.

    1. Go to app.humand.co and, in the side menu, open Time off → Management.
    2. Click the Balances tab.
    Balance report in Humand Web with the Balances tab highlighted
    1. Find the row for the collaborator and policy. You can use Filter to search by Collaborators, Policy type, or Policies.
    2. Click the row's ⋮ menu.

    • Select Adjust available time.

      Actions menu of a balance report row with the Adjust available time option highlighted

      Fill in the Adjustment type (Add or Subtract), the amount and, optionally, the Observations. Check the summary and click Apply.

      Available time adjustment panel with Add 2 hours, an observation, and the resulting available time summary

    • Select Adjust time used.

      Actions menu of a row with an unlimited balance policy and the Adjust time used option highlighted

      Fill in the Adjustment type, the amount, the Cycle and, optionally, the Observations. Check the summary and click Apply.

      Adjust time used panel with Add 1 day, the 2026 cycle, an observation, and the summary

These are the fields of the adjustment form:

Field What to fill in
Adjustment type Add or Subtract, and the amount in the policy's unit (days or hours). In hour-based policies you can use decimals, for example 0.25 for 15 minutes.
Cycle Appears in policies that work with cycles. It lets you link the adjustment to a past cycle, for example to settle days from the previous year.
Observations Optional. Write the reason for the adjustment (up to 250 characters) so there is a record.

If the balance you want to adjust belongs to an hour bank, also see How do I adjust my employees' hour bank balance?

Manual adjustments keep your collaborators' balances up to date and prevent differences between the time they took and what Humand shows.

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