You can upload and distribute bulk documents (pay slips, contracts, etc.) directly from Humand, without relying on external scripts. The system automatically identifies which employee each file belongs to by reading the content of the PDF, and distributes each document to the correct place in just a few steps.

The file can be up to 100 MB. Two formats are supported: a ZIP file with multiple PDFs (one file per employee) or a combined PDF (a single PDF with all pages together). For the combined PDF, Humand automatically splits each section and generates an individual PDF for each employee.

• Go to Humand Admin → Personal Documents → Send Multiple Documents.

  First, choose how to identify each employee:

  Mode	Description
  User is in the file name	Previous behavior. The system uses the file name to identify the employee.
  User is in the PDF	Humand searches for the employee's internal identifier within the content of each page of the PDF.
  Identifier is in another field in the PDF	Select a custom field (e.g., SSN, ID number) and Humand will search for it within the PDF content to automatically assign the document.

  Then upload the ZIP file or combined PDF.

  

• Set how the document will be named for each employee:

  • Keep original name — uses the file name as is.
  • Customize name — set a prefix, a separator character, and a period or reference. Humand builds the final name and shows a preview before you continue.

  You can also select a document type (optional) to categorize the upload.

  
• Select which Personal Documents folder the files will be saved to for all identified employees.

• Before distributing, set the final options:

  • Send notifications — employees receive a notification when their document is available.
  • Request signature — each employee must sign to confirm receipt.
  • Enable disagreement signature — the employee can indicate if they disagree with the document's content.
  • Signature location — choose whether the signature appears on the first or last page of each document. If the document is only one page, this option has no practical effect.
  

• Before sending, the system shows a summary with the identified documents and any possible errors (employees not found, unrecognized files). Review the list and confirm to distribute.

  Employees or files that couldn't be identified will appear at this step so you can decide how to proceed before confirming the send.

  

Upload history

In Personal Documents, you'll find a History section where all previous bulk uploads are recorded with their status and details.

IMPORTANT: The value of the field used to identify the employee must match exactly what appears in Humand, including capitalization, accents, and order. For example, if the name in Humand is Juan Carlos Rodriguez and in the PDF it appears as Rodriguez, Juan Carlos, the system will not recognize it.